ARTICLE I Name
The name of this Association is “Long Island Golf Association, Inc.”
ARTICLE II Objectives
Its objectives shall be (1) to hold tournaments for the purpose of determining the various Long Island golf champions; (2) to promote good fellowship and friendly rivalry among the golf players and golf clubs on Long Island; (3) to foster and preserve all the ancient and honorable traditions of the game of golf; (4) to further the advancement of the game of golf; and (5) to provide support for selected charitable organizations, among them, The Long Island Caddie Scholarship Fund.
ARTICLE III Membership
The membership of the Association shall be limited to regularly constituted golf clubs and courses on Long Island, as defined by the United States Golf Association, and to golf clubs with mutual interests.
Any eligible club or course may be elected to membership by a majority vote at any meeting of the Association or of the Executive Committee.
ARTICLE IV Meetings
Sec. 1. The annual meeting of the Association shall be held during the month of November each year at such time and place as the Executive Committee shall designate.
Sec. 2. Special Meetings. A special meeting of the Association may be called at any time by the President or by a majority vote of the Executive Committee. A special meeting of the Association may also be called upon the request of the Presidents of five (5) member clubs in good standing.
Sec. 3. Such special meetings shall be called only upon thirty (30) days written notice to each member club. Said notice shall clearly and specifically state the time, place, and objective of the meeting. No business shall be conducted at such special meeting except as stated in the notice thereof or except as may be agreed to by a majority vote of the clubs in attendance.
ARTICLE V Representation
Each club shall be entitled to one voting delegate at any regular or special meeting of the Association.
ARTICLE VI Quorum
Seven (7) clubs represented at any regular or special meeting shall constitute a quorum for the transaction of business. No voting by proxy shall be permitted at any meeting.
ARTICLE VII Dues
The annual dues shall be established by the Executive Committee each year and shall be due and payable on the first day of January in each year. Any club having failed to pay its dues within one hundred twenty (120) days after such due date shall be deemed to have resigned from the Association. No player from such club shall be eligible thereafter to play in any event held under the auspices of the Association until the reinstatement of such club.
ARTICLE VIII Fiscal Year
The fiscal year of the Association shall commence November 1st of each year and end October 31st of the following year. Annual reports of officers and committees shall cover this period.
ARTICLE XI Amendments
This Constitution may be amended by a two-thirds vote of the delegates present, qualified, and voting at the annual meeting or any special meeting of the Association, provided written notice of any proposed amendment shall have been mailed to all member clubs at least thirty (30) days prior to the meeting.
By-Laws of the LIGA
ARTICLE A: GENERAL
Sec. 1 Executive Committee. There shall be an Executive Committee consisting of at least nineteen (19) members and no more than twenty-five (25) members namely the President, Vice-President, Secretary, Treasurer and fifteen (15) to twenty-one (21) other representatives of member clubs. Each of the members of the Executive Committee shall be elected at the Annual Meeting and each shall be an active member of a member club of the Association. In addition to the regularly elected members, all Past Presidents who are still active members in member clubs will be entitled to continue as voting members of the Executive Committee. The Executive Director of the Association shall be an “ex officio” member of the Executive Committee.
Sec. 2 The business of the Association shall be managed by the Executive Committee, which shall meet at the call of the President or at written request of five members of the Committee. Meetings shall be called upon a minimum of three (3) days notice and seven (7) members shall constitute a quorum for the transaction of business.
Sec. 3 (a) The Executive Committee may, at its discretion, appoint an Executive Director, who shall, with advice, direction, and guidance from the Executive Committee, manage the affairs of the Association, including the tournament program approved by the Committee and implement the policies established by the Committee. The Executive Director shall also be an “ex-officio” member of the Tournament and Rules Committees and such other Committees as may be approved by the Executive Committee. For administrative purposes, the Executive Director shall report to and be responsible to the President of the Association. The remuneration of the Executive Director shall be fixed annually by a Compensation Committee, consisting of the four elected officers of the Association and its immediate Past President, and shall be approved by the Executive Committee.
(b) As an alternative to appointing an Executive Director, the Association may execute a Memorandum of Understanding with the Metropolitan Golf Association (MGA) to manage operations of the Association. Under this structure, the LIGA and the MGA will jointly select a Manager of Championship Operations - Long Island (MCOLI) to oversee its tournament program. For administrative purposes, the MCOLI will report jointly to the LIGA President and the MGA Executive Director or Director of Chhampionships.
Sec. 4 Nominating Committee. The Executive Committee shall at its first meeting of the year, on the recommendation of the President, appoint a Nominating Committee consisting of three (3) Active Past Presidents of the Association. (An “active” Past President shall be one who (a) is a member in good standing of a member club of the Association, (b) has a residence in the area served by the Association; and (c) has been active in Association affairs and programs during its most recent fiscal year.) Should there be fewer than three active Past Presidents available for this service, the President may recommend from the existing Executive Committee such member as would bring the Nominating Committee to three members. The Nominating Committee will select its own Chairman, and will select candidates for all nineteen (19) positions on the Executive Committee to be voted on at the next annual meeting. The report of the Nominating Committee shall be delivered to the Secretary by September 1st. The Secretary will arrange to have a copy of the report forwarded to each member club at least twenty (20) days before the Annual Meeting. Additional nominations for Officer positions or positions on the Executive Committee may be made in writing over the signatures of the Presidents of any five (5) member clubs in good standing and must be delivered to the Secretary of the Association at least ten (10) days before the Annual Meeting. Notice of such nominations shall be forwarded by the Secretary to member clubs at least seven (7) days prior to such Meeting.
Sec. 5 (a) Tournament and Rules Committees. The Chairman of the Tournament Committee shall work together with the Executive Director in the conduct of the Association’s tournament program. He shall endeavor to arrange coverage by officials at Association competitions and shall be a member of the Rules Committee. The President, with the approval of the Executive Committee, shall appoint the chairmen of the
Tournament Committee and the Rules Committee and the remaining members of their respective Committees. All the members of the Executive Committee are “ex-officio” members of the Tournament Committee. The Rules Committee shall be the final arbiter on all questions arising in the conduct of the Associations tournament program.
(b) As an alternative to volunteer Tournament and Rules Committee Chairmen, the Association may execute an agreement with an independent contractor to handle the duties traditionally performed by these Chairmen, including golf course set-up. The independent contractor in this role will be supervised by the Executive Director. (c) As needed to effectively deliver its tournament program, the Association may execute agreements with additional independent contractors. These independent contractors will also be supervised by the Executive Director. (d) Under the MOU mentioned in Sec 3(b) above, the Association's Tournament and Rules Committees may be managed by the MGA. As part of this operation, the MGA may enter agreements with independent contractors to perform certain tournament operations and related functions.
(e) Also, under the MOU mentioned above, the MGA may assume primary responsibility for the training, recruitment and support of the volunteer Tournament Committee.
Sec. 6 Team Captain. The Executive Committee shall, at its first meeting of the fiscal year, appoint a Team Captain who shall participate in the selection of members of teams to represent the Association in various regional competitions and shall handle such other duties appropriate to the position.
Sec. 7 Contributions Committee. Consisting of the Officers of the Association, the Immediate Past President, and the Executive Director, this Committee shall recommend to the Executive Committee the distribution of such funds as may be available at fiscal year-end to the Long Island Caddie Scholarship Fund. “Available funds” are defined as the excess of income over expenses at year-end, less those funds required for projected administrative purposes and necessary reserves as determined by the Executive Committee.
Sec. 8 The Executive Committee may elect to “Emeritus” status those members who have served a minimum of eight (8) years on the Committee. Following election, Emeritus members shall be invited to participate in all Association activities, but shall have no voting privileges.
Sec. 9 With the approval of the Executive Committee, the President shall appoint such additional Committees as may be required for the smooth and orderly conduct of Association business.
Sec. 1 The elected officers of the Association shall be a President, a Vice- President, a Secretary and a Treasurer, who shall be elected each year at the Annual Meeting, and who shall serve until their successors are chosen. Any vacancies during the year may be filled by the President on the approval of the Executive Committee. From time to time, the Executive Committee may appoint such additional officers as it deems appropriate.
The officers shall be elected for a term of one (1) year and shall be eligible for nomination and election to successive terms.
Sec. 2 (a) The President shall serve as Chairman of the Executive Committee and shall preside at all meetings of that Committee and of the Association. He (she) shall have all powers usually exercised by and incidental to the office of President, and shall perform such other and further duties as may from time to time be delegated to him by the Executive Committee. The President shall also serve as a member of the Board of Long Island Caddie Scholarship Fund. The President may select and appoint such other committees as may be appropriate from time to time, unless otherwise provided for in these By-Laws. During his term(s) of office the President shall not serve as president of, or in any similar capacity with, any other local golfing association in the New York Metropolitan area.
(b) The Vice-President, in the absence of the President, shall perform and is authorized to perform all the duties of the President. The Vice-President shall succeed to the office of the President should that office be vacated before the end of the fiscal year. He (she) shall perform such other duties, as may be attendant to the office.
(c) The Secretary shall keep the minutes of all meetings of the Executive Committee and the Association, and shall give due notice of all such meetings to the appropriate parties. He (she) shall have charge of the correspondence and papers of the Association, shall keep in his custody the seal of the corporation, and when authorized by the Executive Committee shall affix the seal to all papers of the corporation on which it is required. The Secretary shall perform all other duties incumbent upon this office.
(d) 1. The Treasurer shall keep full and accurate accounts of all monies received and shall deposit such monies in the name and to the credit of the Association in such depositories as may be designated by the Executive Committee. He (she) shall disburse such monies as required, shall keep an accurate account of all such disbursements, and shall submit a summary report of all such transactions to the Executive Committee at its regularly scheduled meetings and at such other times as the Executive Committee may direct him to do so. The Treasurer shall present at each Annual Meeting a detailed written report on the affairs of the Association and shall, with appropriate input, prepare and submit the annual budget for the coming fiscal year to the Executive Committee for approval. The Treasurer shall also act as liaison with the Association’s accounting firm of record.
(d) 2. As an alternative to the Treasurer's responsibilities described above, under a Memorandum of Understanding with the Metropolitan Golf Association (MGA) the Treasurer may retain supervisory oversight of all treasury functions, but may delegate the day-to-day financial operations functions to the finance department of the MGA.
Sec. 1 The Executive Committee shall have the right to amend, add to, alter, or otherwise change these by-laws at any of its meetings, provided notice of such change has been provided in the notice of the meeting sent to its members and that such changes are not inconsistent with the Constitution of the Association. A majority vote of the Executive Committee is required to effect any changes in the by-laws.
ARTICLE D OFFICIAL ADDRESS
The mailing address of the Association shall be:
Long Island Golf Association
114 Old Country Road, Suite LL80
Mineola, NY 11501
ORDER OF BUSINESS – ANNUAL MEETING
(1) Roll Call
(2) Qualification of Delegates
(3) Reading of Minutes of Last Meeting
(4) Reports of Officers
(5) Reports of Committees
(6) Election of Officers
(7) Old or Unfinished Business
(8) New Business
Effective June 28, 2017